Data Privacy Statement

Last Updated: May 25th, 2018

This Privacy Policy describes the information that we gather through this Site and through the haleconnect Service, how we use and disclose such information, and the steps we take to protect such information. By visiting the Site, or by purchasing or using the Service, you accept the privacy practices described in this Policy.

The responsible Data Protection Officer in the sense of the General Data Protection Regulation (GDPR) is:

M.Sc. Thorsten Reitz

Rights of Concerned Parties

You can always exercise the following rights by sending a message to our data protection officer:

  • Information about your stored data and their processing,
  • Correction of incorrect personal data,
  • Deletion of your stored data,
  • Restriction of data processing, if we are not yet allowed to delete your data due to legal obligations,
  • Objection to the processing of your data by us and
  • Data portability, if you have consented to the data processing or have a contract with us.

If you have given us your consent, you can withdraw it at any time with effect for the future.

You can always contact the supervisory authority responsible for you with a complaint. Your competent supervisory authority will depend on the state of your domicile, work or alleged violation. You can find a list of the supervisory authorities (for the non-public sector) with addresses here.

Purposes of data processing by the responsible body and third parties

We process your personal data only for the purposes stated in this privacy policy. A transfer of your personal data to third parties for purposes other than those mentioned does not take place. We only disclose your personal information to third parties if:

You have given your express consent,
the processing is required to complete a contract with you,
the processing is necessary to fulfil a legal obligation,
the processing is necessary to protect legitimate interests and there is no reason to believe that you have an overriding legitimate interest in not disclosing your information.

Deletion or blocking of data

We adhere to the principles of data avoidance and data minimisation. Therefore, we only store your personal data for as long as is necessary to achieve the purposes mentioned here or as provided for by the various storage periods provided for by law. After discontinuation of the respective purpose or expiration of these deadlines, the corresponding data will be routinely and in accordance with the statutory provisions blocked or deleted.

Collecting general information when visiting our website

When you access our website, we use a cookie to automatically record information of a general nature. This information includes, for example, the type of web browser, the operating system used, the domain name of your Internet service provider and the like. This is only information that does not allow conclusions about your person.

This information is required to correctly deliver the contents of web pages requested by you and is mandatory when using the internet. They are processed in particular for the following purposes:

Ensuring a stable connection to the website,
Ensuring a smooth use of our website,
Evaluation of system security and stability as well as
additional administrative purposes.
The processing of your personal data is based on our legitimate interest for the aforementioned purposes of data collection. We do not use your information to draw conclusions about you. The recipient of the data is only the responsible body and, in specified cases, additional processors.

Anonymous information of this kind may be statistically evaluated by us to optimize our website and the underlying technology.

Security and SSL Encryption

Your personal data is always protected by encryption, both at rest and in transmission. Access to personal data is limited to staff that needs to access the data to fulfil their duties with respect to the consent you have given or the contract you have with us.

To protect the security of your data during transmission, we use state-of-the-art encryption techniques (such as SSL) over HTTPS.

Web analysis with Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. (Google). Google Analytics uses cookies, i.e. text files stored on your computer to enable analysis of website usage by you. Information generated by the cookie about your use of this website is usually transmitted to a Google server in the United States and stored there. In case of activated IP anonymization on this website, however, your IP address is previously truncated by Google within member states of the European Union or in other states which are party to the agreement on the European Economic Area. Only in exceptional cases is a full IP address transmitted to a Google server in the United States and truncated there. On behalf this website’s owner, Google will use this information to evaluate your use of the website, compile reports about website activities, and provide the website’s operator with further services related to website and Internet usage. The IP address sent from your browser as part of Google Analytics is not merged with other data by Google. You can prevent storage of cookies by appropriately setting your browser software; in this case, however, please note that you might not be able to fully use all functions offered by this website.

If you want to deactivate the usage of Google Analytics for this website in this browser please click here: Google Analytics Opt-Out

In addition, you can prevent data generated by the cookie and relating to your use of the website (including your IP address) from being collected and processed by Google, by downloading and installing a browser plug-in from the following link:

Usage of Google Maps

This website uses Google Maps API to visually display geographic information. When using Google Maps, Google also collects, processes and uses data about the use of map features by visitors. For more information about Google’s data processing, please refer to the Google Privacy Notice. There you can also change your personal privacy settings in the privacy centre.

For detailed instructions on how to manage your own data related to Google products, visit the Data Liberation page.

Embedded YouTube Videos

On some pages on our websites we embed YouTube videos. The corresponding plug-ins are operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. When you visit a page with the YouTube plug-in, it will connect to Youtube’s servers. Youtube will be informed which pages you visit. If you are logged into your YouTube account, YouTube can assign your surfing behaviour to you personally. This can be prevented by logging out of your Youtube account beforehand.

If a Youtube video is started, Youtube uses cookies that collect information about user behavior. Anyone who has disabled the storage of cookies for the Google Ad program will not such cookies stored when watching YouTube videos. Youtube also stores non-personal usage information in other cookies. If you want to prevent this, you must block the storage of cookies in the browser.

For more information on data protection at “Youtube”, please refer to the privacy policy of Youtube.

Chatlio Chat Plug-In

On our website and on the service, we use the chat widget provided by Chatlio Inc. to offer an additional channel for you to reach out to us. Messages and other information entered into the Chatlio chat window are sent to us via Slack, a service of Slack Inc., 500 Howard Street, San Francisco, CA 94105, United States. Chatlio uses cookies to identify recurring visitors and uses your location data to provide an indication where you are from to our support team. When you use Chatlio from within while logged in, Chatlio will also process your username.

For more information on data protection at “Chatlio”, please refer to the privacy policy of Chatlio.

Social Plug-Ins

Our websites use two-click social plugins to connect with the providers listed below. The plugins can be recognized by the fact that they are marked with the appropriate logo.

These plug-ins may be used to send information, which may include personal information, to the service provider and may be used by the service provider. We prevent the unconscious and unwanted collection and transmission of data to the service provider through a 2-click solution. To activate a desired social plugin, it must first be activated by clicking on the corresponding button. Only through this activation of the plugin is the detection of information and its transmission to the service provider triggered. We do not collect personally identifiable information by means of social plugins or their use.

We have no control over what data an enabled plugin collects and how it is used by the provider. At present, it must be assumed that a direct connection to the services of the provider will be expanded and at least the IP address and device-related information will be collected and used. It is also possible that the service providers try to save cookies on the computer used. Please refer to the privacy policy of the respective service provider to see which specific data is collected here and how it is used.

We have integrated the social media buttons of the following companies on our website:

  • LinkedIn
  • Twitter
  • Google+

Newsletter Registration

On the basis of your expressly given consent, we will regularly send you our newsletter or comparable information by e-mail to your specified e-mail address.

Subscribers may also be notified by email about circumstances relevant to the service or registration (such as changes to the newsletter offer or technical conditions).

For an effective registration we need a valid e-mail address. In order to verify that an application is actually made by the owner of an e-mail address, we use the “Double opt-in” procedure. For this purpose we record the order of the newsletter, the dispatch of a confirmation mail and the receipt of the requested answer. Further data is not collected. The data will be used exclusively for the newsletter and will not be passed on to third parties.

The consent to the storage of your personal data and their use for the newsletter can be revoked at any time. Each newsletter has a link to revoke the consent at the bottom. In addition, you can inform us of your request via the contact option indicated at the beginning of this Privacy Notice.

hale»connect (Trial) Registration

When registering for the use of our services, some personal information will be collected, such as name, address, contact and communication information such as telephone number and e-mail address. If you are registered with us, you can access content and services that we offer only to registered users. Registered users also have the option of changing or deleting the data specified during registration at any time. Of course, we also provide you with information about the personal data we hold about you at any time. We are happy to rectify or delete these at your request, as far as no statutory storage requirements preclude. To contact us in this context, please use the contact details given at the beginning of this Privacy Policy.

When you create a trial account using this form, you explicitly give consent to the following storage and processing of your entered data (Username, Name, Organisation, E-Mail):

  • Storage of your content (messages and answers) with your username and the date of creation
  • Storage and processing of any non-personal data you upload to
  • Automatic notification of resource updates via e-mail
  • Contact by wetransform staff via e-mail and phone for support and marketing purposes
  • Storage and processing of your data in our Customer Relationship Management system

Discussion Forum

If you have created a hale»connect account for participation in the discussion forum using this form, you give consent to the following storage and processing of your entered data (Username, Name, Organisation, E-Mail):

  • Storage of your content (messages and answers) with your username and the date of creation
  • Storage and processing of any non-personal data you upload to or that you link to in posts in the discussion forum
  • Automatic notification of responses via e-mail
  • Contact by wetransform staff via e-mail for support purposes
  • Storage and processing of your data in our Customer Relationship Management system

We store this information for our security, as we may be prosecuted for any illegal content on our website, even if created by users.

Contact Forms and E-Mail Communication

If you have questions of any kind contact us by e-mail or contact form, you give us your consent for establishing contact. This requires the specification of a valid e-mail address. This serves for the assignment of the request and the subsequent answering of the same. The specification of further data is optional. The information you provide will be stored for the purpose of processing the request and for possible follow-up questions. After completing your request, we will store the communication and the data you have sent us to better be able to support you in future requests. You can at any time request us to delete the communication and any data we have received from you.

This data policy has been created with support from activeMind’s Data Policy Generator.